The Oncology Nursing Society ("ONS"), the Oncology Nursing Foundation, the Oncology Nursing Certification Corporation, and affiliates (together, "affiliated organizations") respect the privacy needs and concerns of their customers.
This policy applies to any personal information that a customer provides in connection with activities, transactions, and websites of ONS and its affiliated organizations. This policy describes the personal information that ONS or its affiliated organizations may gather from customers, what is done with it, safeguards for its protection, and customer control of its use.
Personal information is collected and used in accordance with U.S. law. If a customer shares information with ONS or its affiliated organizations, U.S. law dictates how that information is collected, stored, processed, and used. This policy shall not be construed to limit or prohibit access to or use of personal information for legitimate and legal functions of ONS or its affiliated organizations.
Personal information means information that relates to an individual who can be identified from that information. Personal information does not include information that has been deidentified. Examples of personal information include:
Deidentification means altering or removing personal identifiers (e.g. name, Social Security number) from personal information.
Use of personal information of customers means when ONS and its affiliated organizations collect personal information from individuals or customers, ONS and its affiliated organizations endeavor to notify individuals or customers how their personal information will be used. Personal Information will be used in a manner consistent with the notice given to an individual at the time of collection of personal information or when other consent for the use of personal information is given by the individual. Individuals have the choice to opt-out such that ONS and its affiliated organizations will not thereafter use Personal Information.
ONS and its affiliated organizations are committed to employing reasonable technology to protect the security of collected personal information and websites. ONS and its affiliated organizations will take reasonable and appropriate measures to protect customer information from loss, misuse, alteration, or destruction, and, where possible, will ask that any third parties to whom they may transfer personal information take comparable steps to protect that security.
ONS and its affiliated organizations may collect personal information related to the following activities.
Note the following.
To serve members and customers better, ONS and its Affiliated Organizations may combine Personal Information received on websites or via phone or mail with publicly available information and information received from or cross-referenced with marketing partners or others. This information may be used to generate demographic summaries that are disclosed in summary form only to third-party development partners and industry supporters for the express purpose of evaluating funding opportunities and services. These summaries contain non-identifiable, aggregated information.
Some ONS and its Affiliated Organizations' operations may be managed by unaffiliated companies. These companies may have access to customer information to perform their functions.
ONS rents mailing lists to companies and organizations seeking to reach ONS and its Affiliated Organizations' customers with information related to oncology nursing, cancer care, and other healthcare issues. ONS and its Affiliated Organizations provide customer names and preferred addresses (home or work as specified by each individual customer) to list renters that may be used only for a mail piece approved by ONS and its Affiliated Organizations. Phone numbers and fax numbers are not made available for purchase or rental. Email addresses are not released to any third party except service providers who act on behalf of ONS and its Affiliated Organizations. ONS and its Affiliated Organizations reserve the right to send email communication to ONS and its Affiliated Organizations' customers via email on behalf of a third party, subject to approval by ONS and its Affiliated Organizations. ONS and its Affiliated Organizations' customers have the ability to opt-out of such mailings and email communications, resulting in such customer's name and address not being included in mailing list rentals and customer's email address being excluded from third party communications.
ONS includes a personally identifiable barcode on attendee badges at national conferences. By scanning a badge at an exhibitor booth, session, registration, satellite symposia, or other location, an attendee agrees to release Personally Identifiable information, including demographics, name, business address (or preferred address if business address is not available), credentials, email address, business phone number, and fax number. Such information has been released by the customer who uses a bar code badge. ONS maintains no further obligation regarding further use of the Personally Identifiable information.
ONS Congress: ONS Congress is a virtual event produced by Oncology Nursing Society (“ONS”). For ONS Congress, we rely on our legitimate business interest to collect and use your personal information. We have balanced our interests with yours and do not believe these activities will negatively impact your privacy rights. For ONS Congress, we believe it is a legitimate interest for your information to be shared with select ONS Congress exhibitors and sponsors.
These exhibitors and sponsors have information that is relevant and worthwhile to oncology nursing professionals who register to attend ONS Congress. Sharing your information enables those exhibitors and sponsors to contact you about ONS Congress and the information they make available during ONS Congress. The information shared with these exhibitors and sponsors will be limited to your name and the email address that you used to register for ONS Congress. If you have any questions or concerns, or if you would like to be excluded from this arrangement, please email us at firstname.lastname@example.org.
ONS may offer meeting attendees the opportunity to obtain a roster of meeting attendees. Meeting rosters will contain attendee names and email addresses.
ONS and its Affiliated Organizations occasionally publish customer information via electronic and printed materials. Some examples include listings of Boards of Directors and editorial contacts. Any published customer information shall be limited to the customer's name, credentials, email address, city, state, and country.
In the event that ONS and its Affiliated Organizations or some of their assets are sold or transferred or used as security, customer information may be transferred to third parties as part of that transaction. ONS and its Affiliated Organizations may also provide information or provide access to information between Affiliated Organizations or to ONS and its Affiliated Organizations' business partners.
If ONS and its Affiliated Organizations are requested by law enforcement officials or judicial authorities to provide information on individuals or customers, ONS and its Affiliated Organizations may, without consent and without notice, provide such information. In matters involving claims of personal or public safety or in litigation where the data is pertinent, ONS and its Affiliated Organizations may use or disclose Personal Information without consent or court process. ONS and its Affiliated Organizations will provide Personal Information in response to a search warrant or other legal inquiry or court order, or to an investigative body or in litigation involving ONS and its Affiliated Organizations. ONS and its Affiliated Organizations may also disclose Personal information to assist in debt collection.
ONS and its Affiliated Organizations may use Personal Information of customers to contact customers about the marketing of future events and meetings.
ONS and its Affiliated Organizations may use Personal Information in ways that are not restricted by its policies or legal requirements if ONS and its Affiliated Organizations determines that the uses are consistent with ONS and its Affiliated Organizations' nursing and cancer care mission and of the type of interest to ONS and its Affiliated Organizations customers.
Customer may opt out by visiting the manage email preferences link within their ONS account and updating their preferences accordingly or by contacting ONS and its Affiliated Organizations at email@example.com or 125 Enterprise Drive Pittsburgh PA 15275 Attention: Customer Service.
Third parties, who perform services for ONS and its Affiliated Organizations (e.g., mailing houses) with access to customer information provided by ONS and its Affiliated Organizations will be required to maintain use of customer information only to perform the requested service.
This statement may be modified or amended to comply with new laws or regulations or to reflect changes in business practices. Changes in policies are immediately communicated on the ONS and its Affiliated Organizations' websites via the "Legal Notices."
Questions about the handling of personal information may be directed to
Oncology Nursing Society
125 Enterprise Drive
Pittsburgh, PA 15275