Legal Notices

Privacy Policy

The Oncology Nursing Society ("ONS"), the Oncology Nursing Foundation, the Oncology Nursing Certification Corporation, and affiliates (together, "affiliated organizations") respect the privacy needs and concerns of their customers.

This policy applies to any personal information that a customer provides in connection with activities, transactions, and websites of ONS and its affiliated organizations. This policy describes the personal information that ONS or its affiliated organizations may gather from customers, what is done with it, safeguards for its protection, and customer control of its use.

Personal information is collected and used in accordance with U.S. law. If a customer shares information with ONS or its affiliated organizations, U.S. law dictates how that information is collected, stored, processed, and used. This policy shall not be construed to limit or prohibit access to or use of personal information for legitimate and legal functions of ONS or its affiliated organizations.

Collection of Personal Information

Personal information means information that relates to an individual who can be identified from that information. Personal information does not include information that has been deidentified. Examples of personal information include:

  • Name
  • Address
  • Date of birth
  • E-mail address

Deidentification means altering or removing personal identifiers (e.g. name, Social Security number) from personal information.

Use of personal information of customers means when ONS and its affiliated organizations collect personal information from individuals or customers, ONS and its affiliated organizations endeavor to notify individuals or customers how their personal information will be used. Personal Information will be used in a manner consistent with the notice given to an individual at the time of collection of personal information or when other consent for the use of personal information is given by the individual. Individuals have the choice to opt-out such that ONS and its affiliated organizations will not thereafter use Personal Information.

ONS and its affiliated organizations are committed to employing reasonable technology to protect the security of collected personal information and websites. ONS and its affiliated organizations will take reasonable and appropriate measures to protect customer information from loss, misuse, alteration, or destruction, and, where possible, will ask that any third parties to whom they may transfer personal information take comparable steps to protect that security.

ONS and its affiliated organizations may collect personal information related to the following activities.

  • Purchases, orders, returns, exchanges, or requests for information about membership, products, and services, including information needed to process transactions, prevent fraud, and/or provide customer assistance
  • Participation in advisory panels, mentoring programs, project or planning teams, boards, and other activities or projects sponsored by ONS and its affiliated organizations
  • Registration with a website or feature of a website managed by ONS or its affiliated organizations, including chapter or online communities
  • Administration of surveys
  • Collection of information provided by service providers to assess and improve products and services

Note the following.

  • Registration with websites of ONS and its affiliate organizations is optional. Not registering may preclude you from accessing specific members-only or registration-required pages or completing specific transactions online.
  • Although users do not have to provide information in order to access ONS or its affiliated organizations' main websites, information such as Internet protocol addresses, page requests, browser type, operation system, and average time spent on sites may be collected and monitored for quality improvement.
  • ONS or its affiliated organizations may elect to restrict access to specific website content to members and/or individuals willing to register and allow some use of personal information. All potential uses of personal information will be made known to nonmember registrants at the time of registration. Nonmember registrants may then elect to not register if they do not agree to the use of their personal information.
  • Individuals using ONS or its affiliated organizations' websites are responsible for maintaining the confidentiality of their access information, including user name and password, and for restricting access to their computers. Users agree to accept responsibility for all activities that occur under use of their user name. ONS will never ask for user names or passwords in any unsolicited communications, including correspondence such as letters, phone calls, or email messages.
  • All customer data provided to ONS and its affiliated organizations becomes the property of ONS and its affiliated organizations.
  • California residents have the right to request one Notice of Information-Sharing Disclosure per year that will identify the third parties with whom ONS and its affiliated organizations have shared the information they have collected from you. Notice of Information-Sharing Disclosure may be requested by contacting ONS and its affiliated organizations at help@ons.org or 125 Enterprise Drive Pittsburgh PA 15275 Attention: Customer Service. A response to a request for a Notice of Information-Sharing Disclosure will be sent within 30 days.
  • ONS and its affiliated organizations use cookies, which are tiny data elements that ONS websites can send to individual browsers to be stored on hard drives and recognize users upon return. Users may set their Web browsers to provide notification when cookies are received. Users can opt to not accept cookies, which will limit functionality on ONS and its affiliated organizations' sites. Cookies may be used to identify customers, access account information (stored on ONS and its affiliated organizations' computers) to deliver products and personalized services, and personalize sites according to user preferences. Cookies are also required to optimize shopping experiences.

Use of Personal Information

To serve members and customers better, ONS and its Affiliated Organizations may combine Personal Information received on websites or via phone or mail with publicly available information and information received from or cross-referenced with marketing partners or others. This information may be used to generate demographic summaries that are disclosed in summary form only to third-party development partners and industry supporters for the express purpose of evaluating funding opportunities and services. These summaries contain non-identifiable, aggregated information.

Some ONS and its Affiliated Organizations' operations may be managed by unaffiliated companies. These companies may have access to customer information to perform their functions.

ONS rents mailing lists to companies and organizations seeking to reach ONS and its Affiliated Organizations' customers with information related to oncology nursing, cancer care, and other healthcare issues. ONS and its Affiliated Organizations provide customer names and preferred addresses (home or work as specified by each individual customer) to list renters that may be used only for a mail piece approved by ONS and its Affiliated Organizations. Phone numbers and fax numbers are not made available for purchase or rental. Email addresses are not released to any third party except service providers who act on behalf of ONS and its Affiliated Organizations. ONS and its Affiliated Organizations reserve the right to send email communication to ONS and its Affiliated Organizations' customers via email on behalf of a third party, subject to approval by ONS and its Affiliated Organizations. ONS and its Affiliated Organizations' customers have the ability to opt-out of such mailings and email communications, resulting in such customer's name and address not being included in mailing list rentals and customer's email address being excluded from third party communications.

ONS includes a personally identifiable barcode on attendee badges at national conferences. By scanning a badge at an exhibitor booth, session, registration, satellite symposia, or other location, an attendee agrees to release Personally Identifiable information, including demographics, name, business address (or preferred address if business address is not available), credentials, email address, business phone number, and fax number. Such information has been released by the customer who uses a bar code badge. ONS maintains no further obligation regarding further use of the Personally Identifiable information.

ONS may offer meeting attendees the opportunity to obtain a roster of meeting attendees. Meeting rosters will contain attendee names and email addresses.

The ONS and its Affiliated Organizations' websites provide multiple opportunities for customers to share Personally Identifiable information. Some examples include communicating via event registration, community and discussion forums, and opting-in to electronic newsletters. All Personally Identifiable information collected by the ONS and its Affiliated Organizations' websites are subject to the terms of the Privacy Policy and the Terms of Use contained on each website.

ONS and its Affiliated Organizations occasionally publish customer information via electronic and printed materials. Some examples include listings of Boards of Directors and editorial contacts. Any published customer information shall be limited to the customer's name, credentials, email address, city, state, and country.

In the event that ONS and its Affiliated Organizations or some of their assets are sold or transferred or used as security, customer information may be transferred to third parties as part of that transaction. ONS and its Affiliated Organizations may also provide information or provide access to information between Affiliated Organizations or to ONS and its Affiliated Organizations' business partners.

If ONS and its Affiliated Organizations are requested by law enforcement officials or judicial authorities to provide information on individuals or customers, ONS and its Affiliated Organizations may, without consent and without notice, provide such information. In matters involving claims of personal or public safety or in litigation where the data is pertinent, ONS and its Affiliated Organizations may use or disclose Personal Information without consent or court process. ONS and its Affiliated Organizations will provide Personal Information in response to a search warrant or other legal inquiry or court order, or to an investigative body or in litigation involving ONS and its Affiliated Organizations. ONS and its Affiliated Organizations may also disclose Personal information to assist in debt collection.

ONS and its Affiliated Organizations may use Personal Information of customers to contact customers about the marketing of future events and meetings.

ONS and its Affiliated Organizations may use Personal Information in ways that are not restricted by its policies or legal requirements if ONS and its Affiliated Organizations determines that the uses are consistent with ONS and its Affiliated Organizations' nursing and cancer care mission and of the type of interest to ONS and its Affiliated Organizations customers.

Opt Out

Customer may opt out by visiting the manage email preferences link within their ONS account and updating their preferences accordingly or by contacting ONS and its Affiliated Organizations at help@ons.org or 125 Enterprise Drive Pittsburgh PA 15275 Attention: Customer Service.

Agreements With Third Parties

Third parties, who perform services for ONS and its Affiliated Organizations (e.g., mailing houses) with access to customer information provided by ONS and its Affiliated Organizations will be required to maintain use of customer information only to perform the requested service.

This Privacy Policy only applies to ONS and its Affiliated Organizations' activities. Websites may contain links to other website that are beyond the control or oversight of ONS and its Affiliated Organizations. These websites may collect customer Personal Information, which is governed by separate privacy policies and terms of use. Consult individual websites' privacy statements and terms of use.

ONS's Privacy Policy May Be Modified or Amended

This statement may be modified or amended to comply with new laws or regulations or to reflect changes in business practices. Changes in policies are immediately communicated on the ONS and its Affiliated Organizations' websites via the "Legal Notices."

Questions about the handling of personal information may be directed to
Customer Relations
Oncology Nursing Society
125 Enterprise Drive
Pittsburgh, PA 15275
866-257-4ONS
help@ons.org

 

Terms of Use

The Oncology Nursing Society ("ONS") along with the Oncology Nursing Foundation, and Oncology Nursing Certification Corporation (ONCC) (together, "Affiliated Organizations") through ONS and Affiliated Organizations websites (together "Sites") provide information about ONS and Affiliated Organizations services and products. The Sites are sponsored by ONS and Affiliated Organizations and may be funded, in part, by unrestricted educational grants from corporate sponsors.

The Sites are owned and operated by ONS. Your use of the Sites, including participation in blogs and other social media and social networking offerings, is governed at all times by the following Disclosures, Disclaimers, Usage Rules (collectively, the "Terms of Use" or "Terms"), and our Privacy Policy, as they may be amended from time to time. Please read these Terms and the Privacy Policy carefully. You must be 18 years of age to use the Sites. Your use of the Sites will constitute your representation of the accuracy of such age eligibility and your agreement to comply with these Terms. If you are not at least 18 years of age and/or cannot agree with these Terms, please do not use the Sites. ONS reserves the right to modify, revise or amend these Terms and the Privacy Policy from time to time in its sole discretion. When you visit the Sites, you are bound by the version of these Terms and the Privacy Policy that is in effect at the time of your visit. If you cannot agree with such revised terms, signify this by discontinuing use of the Site.

The intent of this document is to: (1) inform you about the legal limitations we place on the Sites; and (2) gain your understanding and agreement that you will comply with our Terms of Use concerning use of the Sites. In essence and in fact, we are contracting with you and you with us (should you accept) to honor these legal Terms of Use for our mutual benefit.

THE INFORMATION AND OPINIONS ACCESSED THROUGH THE SITES ARE NOT MEDICAL ADVICE.

The Sites have been developed as a service of ONS and its Affiliated Organizations. Like any other service, in spite of our best efforts the information in these Sites may become out of date over time. Nothing on the Sites should be construed as the giving of advice or the making of a recommendation and it should not be relied on as the basis for any decision or action, health related or otherwise. Healthcare providers should exercise their own independent clinical judgment. Some of the information in the Sites may cite the use of a product in a dosage, for an indication, or in a manner other than that recommended in the product labeling. Accordingly, the official prescribing information should be consulted before any such product is used.

ONS, its Affiliated Organizations, and ONS' contractors and service providers do not assume responsibility for the content presented within the Sites nor do the parties assume responsibility for or endorse the content presented within any Web site associated with or linked to the Site. In addition, ONS and its Affiliated Organizations assumes no responsibility for the content presented in the event recordings, or transcripts of such recordings, available for download in any media format on the Sites nor does ONS or its Affiliated Organizations endorse or assume liability for any of the speakers' content of such event recordings. WE DO NOT, AND CANNOT, WARRANT OR REPRESENT THAT THE INFORMATION ON THE SITES IS THE MOST CURRENT INFORMATION ON THE SUBJECT OR TOPIC. ONS and its Affiliated Organizations accepts no liability for the accuracy or completeness or use of, nor any liability to update, the information contained on the Sites.

ONS and its Affiliated Organizations do not guarantee that the electronic publications or transcripts of live presentations, available on the Sites are free of errors or omissions. Readers are advised to consult the print edition of each publication for the authoritative text.

Some features and functionality discussed in these Terms may not be available on the Sites.

Translation

The information on the Sites is originally published in English. Sections of the Sites may offer machine translation software that allows for real-time translation of information into Spanish, Italian, Portuguese, German, French, Chinese, Japanese, Korean, Swedish, Turkish, and other languages. Translations from English may not always be accurate or precise. ONS and its Affiliated Organizations do not warrant such translations and disclaims any responsibility, including all alleged direct and consequential damages, for inaccurate translations. Readers relying on precise information should check the original English versions.

Advertising

All advertising is subject to the approval of ONS and/or its Affiliated Organizations.

Rules of Usage 

The Sites are intended to provide a forum for a robust and free-flowing exchange of oncology nursing information, opinions, and comments. Since the Sites are designed to provide an enjoyable and informative experience for all users of the Sites, you agree to abide by certain rules regarding your participation and your comments.

User Identity

All users who register for members-only areas of the Sites are required to provide accurate name and electronic mail address information for the purpose of ONS and its Affiliated Organizations providing services. As a Site user, your right to use the service is personal to you—you may not authorize others to use the Sites with your account, further you are responsible for all use of the Sites through your account, whether or not you actually authorized such use. Accordingly, you should not supply or allow access to your password to anyone. If you want to change your password, you may do so at any time by accessing your account and selecting a new password. It is recommended to change your password on a regular basis. NOTE: You can increase the protection provided by a password system by choosing different passwords for use at other Web sites.

Prohibited Materials and Activities

User agrees that he/she is solely responsible for material he/she submits to the Sites and agrees not to engage in unacceptable use of the Sites, including blogs and other social media and social networking offerings and email, which includes, without limitation, use of same to: (a) disseminate, store or transmit unsolicited messages, chain letters or unsolicited commercial email; (b) disseminate or transmit material that, to a reasonable person may be abusive, obscene, pornographic, defamatory, harassing, grossly offensive, vulgar, threatening or malicious; (c) disseminate, store or transmit files, graphics, software or other materials that actually or potentially infringes the copyright, trademark, patent, trade secret or other intellectual property right of any person; (d) create a false identity or to otherwise attempt to mislead any person or ONS or its Affiliated Organizations as to the identity or origin of any communication; (e) interfere, disrupt or attempt to gain unauthorized access to other accounts on the Sites or any other computer network; (f) disseminate, store or transmit viruses, Trojan horses or any other malicious code or program; (g) engage in conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any local, state, national or international law or regulation; or (h) engage in any other activity deemed by ONS or its Affiliated Organizations to be in conflict with the spirit or intent of the Terms of Use.

Access, Editing and Deletions

ONS and its Affiliated Organizations reserve the right to, without notice, at any time and for any reason, remove or disable access to all or any portion of the Sites and included in same is the right to: (1) review, edit, move, or delete any inappropriate or inaccurate material provided for display or posted in blogs and other social media and social networking offerings, and (2) to limit, restrict or deny access to those who violate the Terms of Use or otherwise do not observe appropriate professional decorum, all as determined in its sole discretion.

Links to Third Party Sites

This U.S.-based Site may link you to other Web sites on the Internet, including the Web sites for ONS and its Affiliated Organizations affiliates in other countries. ONS and its Affiliated Organizations cannot take responsibility for information found on third party Web sites outside its control. While ONS and its Affiliated Organizations attempts to provide links only to third-party Web sites that comply with all applicable laws and regulations and ONS and its Affiliated Organizations' standards, please understand that the content on these third-party Web sites is subject to change without notice to ONS or its Affiliated Organizations. We therefore cannot be responsible for, and accept no liability for, any information or opinion contained in any third-party Web site.

Copyright and Intellectual Property

ONS and its Affiliated Organizations hereby authorizes you to copy materials published by it on the Sites for non-commercial use only, provided any copy of these materials which you make shall retain all copyright and other proprietary notices and any disclaimer contained thereon and on the Sites. You may not in any way make commercial or other unauthorized use by publication, retransmission, distribution, or otherwise, of material obtained through the Sites, except as permitted by the Copyright Act or other law.

Except as expressly provided above, nothing contained herein shall be construed as conferring any license or right under any ONS and its Affiliated Organizations copyright.

ONS and its Affiliated Organizations claim no ownership in, nor any affiliation with, any third-party trademarks appearing in the Sites. Such third-party trademarks are used only to identify the products and services of their respective owners, and no sponsorship or endorsement on the part of ONS or its Affiliated Organizations should be inferred from the use of these marks.

Should any viewer of an ONS or its Affiliated Organizations published documents respond with information including feedback data such as questions, comments, suggestions, or the like regarding the content of any such ONS or its Affiliated Organizations material, such information shall be deemed to be non-confidential and we shall have no obligation of any kind with respect to such information and shall be free to reproduce, use, disclose, and distribute the information to others without limitation. We shall be free to use any ideas, concepts, know-how or techniques contained in such information for any purpose whatsoever including but not limited to developing, manufacturing and marketing products incorporating such information.

Submission of Comments, Ideas, and Other Information

Postings to blogs and other social media and social networking offerings are not private, but specific information about individual users will not be made available to industry supporters (see Privacy Policy). You grant ONS and its Affiliated Organizations a royalty-free, irrevocable, unrestricted, nonexclusive worldwide license to use, reproduce, modify, translate, sublicense, display and distribute in any medium (now in existence or hereafter developed) any material you post to the Sites or provide to us, including but not limited to feedback or ideas regarding the Sites, content, comments, suggestions, ideas, concepts, or other information including personal contact information (collectively, "Submission") for any purpose, commercial or otherwise, as determined by ONS or its Affiliated Organizations in its sole and absolute discretion without compensation to you, subject to the terms of our Privacy Policy. Except as expressly provided, submissions shall not be subject to any obligation on our part, including, without limitation, any obligation of confidentiality, and we shall not be liable for any use or disclosure (including publication in any medium) of any Submissions.

Comments by Users Are Not Endorsed by ONS or its Affiliated Organizations 

ONS and its Affiliated Organizations do not necessarily endorse, support, sanction, encourage, verify, or agree with the comments, opinions, or statements posted in blogs and other social media and social networking offerings or otherwise contained within the Sites. Any information or material placed online, including advice and opinions, are the views of those who post the statements and do not necessarily represent the views of ONS or its Affiliated Organizations.

Indemnification

You agree to indemnify ONS and its Affiliated Organizations, subsidiaries, shareholders, directors, employees, agents, and representatives and to hold them harmless from any and all any action, cause, claim, damage, debt, demand or liability (including attorney fees and costs) that may arise from your submissions, from your unauthorized use of material obtained through the Sites, from your breach of these rules, or from any such acts conducted through your account. You further agree that ONS and its Affiliated Organizations are not responsible and shall have no liability to you with respect to any posting on the Site, including postings made by ONS or its Affiliated Organizations themselves.

No Warranties; As Is

THE SITES, INCLUDING WITHOUT LIMITATION ALL CONTENT AND SERVICES PROVIDED IN THE SITES, ARE PROVIDED TO YOU "AS IS" AND "WITH ALL FAULTS", AND YOU ASSUME THE ENTIRE RISK AS TO THE RESULTS AND THE PERFORMANCE OF THE SITES. WE HEREBY DISCLAIM AND YOU AGREE TO WAIVE ALL WARRANTIES OF ANY KIND WITH REGARD TO THE SITES OR ANY CONTENT OR SERVICES PROVIDED ON THE SITES, EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NEGLIGENCE, INTERFERENCE WITH YOUR ENJOYMENT OF THE SITES OR AGAINST INTELLECTUAL PROPERTY INFRINGEMENT. WE DO NOT GIVE ANY WARRANTIES OR UNDERTAKE ANY DUTIES WITH REGARD TO: THE AVAILABILITY OF THE SITES AT ANY PARTICULAR TIME, FUNCTIONALITY, TIMELINESS OF SERVICES, ACCURACY OR CURRENCY OF CONTENT, LACK OF VIRUSES OR OTHERWISE.

No Incidental, Consequential, Or Other Special Damages 

TO THE FULLEST EXTENT PERMITTED BY LAW AND REGARDLESS OF THE FORM OR CAUSE OF ACTION OR THE ALLEGED BASIS OF THE CLAIM, YOU AGREE THAT ONS WILL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, SPECIAL, OR OTHER DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION, OR LOSS OF INFORMATION, AND THE LIKE, ARISING OUT OF OR RELATING TO THIS AGREEMENT, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IF THE REMEDIES OTHERWISE PROVIDED UNDER THIS AGREEMENT, AT LAW, OR IN EQUITY, FAIL OF THEIR ESSENTIAL PURPOSE. Pennsylvania Law Governs; Exclusive

Allegheny County/Pennsylvania Jurisdiction 

These Terms of Use and any dispute arising hereunder will be governed and construed in accordance with the laws of the State of Pennsylvania, U.S.A., without giving effect to the principles of its conflict of law provisions. The parties to this Agreement agree and consent to the jurisdiction of and venue in the state or federal courts in Allegheny County, Pennsylvania, U.S.A. in all disputes arising out of or relating to this Agreement.

Privacy Policy Effective Date: September 2006
ONS Board of Directors Approved 7/06; 3/07; 10/09; 12/11

Revised October 2018