Legal Notices

Privacy Policy

The Oncology Nursing Society ("ONS"), the Oncology Nursing Foundation, the Oncology Nursing Certification Corporation, and affiliates (together, "affiliated organizations") respect the privacy needs and concerns of their customers.

This policy applies to any personal information that a customer provides in connection with activities, transactions, and websites of ONS and its affiliated organizations. This policy describes the personal information that ONS or its affiliated organizations may gather from customers, what is done with it, safeguards for its protection, and customer control of its use.

Personal information is collected and used in accordance with U.S. law. If a customer shares information with ONS or its affiliated organizations, U.S. law dictates how that information is collected, stored, processed, and used. This policy shall not be construed to limit or prohibit access to or use of personal information for legitimate and legal functions of ONS or its affiliated organizations.

Collection of Personal Information

Personal information means information that relates to an individual who can be identified from that information. Personal information does not include information that has been deidentified. Examples of personal information include:

  • Name
  • Address
  • Date of birth
  • E-mail address

Deidentification means altering or removing personal identifiers (e.g. name, Social Security number) from personal information.

Use of personal information of customers means when ONS and its affiliated organizations collect personal information from individuals or customers, ONS and its affiliated organizations endeavor to notify individuals or customers how their personal information will be used. Personal Information will be used in a manner consistent with the notice given to an individual at the time of collection of personal information or when other consent for the use of personal information is given by the individual. Individuals have the choice to opt-out such that ONS and its affiliated organizations will not thereafter use Personal Information.

ONS and its affiliated organizations are committed to employing reasonable technology to protect the security of collected personal information and websites. ONS and its affiliated organizations will take reasonable and appropriate measures to protect customer information from loss, misuse, alteration, or destruction, and, where possible, will ask that any third parties to whom they may transfer personal information take comparable steps to protect that security.

ONS and its affiliated organizations may collect personal information related to the following activities.

  • Purchases, orders, returns, exchanges, or requests for information about membership, products, and services, including information needed to process transactions, prevent fraud, and/or provide customer assistance
  • Participation in advisory panels, mentoring programs, project or planning teams, boards, and other activities or projects sponsored by ONS and its affiliated organizations
  • Registration with a website or feature of a website managed by ONS or its affiliated organizations, including chapter or online communities
  • Administration of surveys
  • Collection of information provided by service providers to assess and improve products and services

Note the following.

  • Registration with websites of ONS and its affiliate organizations is optional. Not registering may preclude you from accessing specific members-only or registration-required pages or completing specific transactions online.
  • Although users do not have to provide information in order to access ONS or its affiliated organizations' main websites, information such as Internet protocol addresses, page requests, browser type, operation system, and average time spent on sites may be collected and monitored for quality improvement.
  • ONS or its affiliated organizations may elect to restrict access to specific website content to members and/or individuals willing to register and allow some use of personal information. All potential uses of personal information will be made known to nonmember registrants at the time of registration. Nonmember registrants may then elect to not register if they do not agree to the use of their personal information.
  • Individuals using ONS or its affiliated organizations' websites are responsible for maintaining the confidentiality of their access information, including user name and password, and for restricting access to their computers. Users agree to accept responsibility for all activities that occur under use of their user name. ONS will never ask for user names or passwords in any unsolicited communications, including correspondence such as letters, phone calls, or email messages.
  • All customer data provided to ONS and its affiliated organizations becomes the property of ONS and its affiliated organizations.
  • California residents have the right to request one Notice of Information-Sharing Disclosure per year that will identify the third parties with whom ONS and its affiliated organizations have shared the information they have collected from you. Notice of Information-Sharing Disclosure may be requested by contacting ONS and its affiliated organizations at help@ons.org or 125 Enterprise Drive Pittsburgh PA 15275 Attention: Customer Service. A response to a request for a Notice of Information-Sharing Disclosure will be sent within 30 days.
  • ONS and its affiliated organizations use session, persistent, and third party cookies, which are tiny data elements that ONS websites can send to individual browsers to be stored on hard drives and recognize users upon return. Users may set their Web browsers to provide notification when cookies are received. Users can opt to not accept cookies, which will limit functionality on ONS and its affiliated organizations' sites. Cookies may be used to identify customers, access account information (stored on ONS and its affiliated organizations' computers) to deliver products and personalized services, understand browsing habits and buying activities, and personalize sites according to user preferences. Cookies are also required to optimize shopping experiences.
  • ONS and its affiliated organizations use web beacons, either directly or from partners), along with cookies, to determine if a user has visited a particular website. These beacons aid in providing more relevant advertising to the user, as well measuring the success of an advertising campaign, but provide no personally identifiable information.
  • A session cookie is a cookie that stores information as a user is using a site but is deleted once the browser session is finished.  A persistent cookie is a cookie that stores information as a user utilizes a site and stores and uses that information in connection with future visits of the user to the site.  Third party cookies and/or web beacons are cookies or web beacons provided by technology and/or advertising partners.  Any third party cookie or web beacon authorized for use on the site collects that information described herein for the same stated purposes as if we were directly collecting the information. For a third party cookie or web beacon, the third party will have access to the collected information in order to provide us with information or services to enhance the performance and functionality of the site.
  • The cookies and web beacons used on the sites collect non-personally identifiable information about users of the site, including: browser used to access the site, date and time, the URL of the page being loaded, users who have visited a particular website(s), any previously assigned cookie identification (a unique identifier assigned to a user to identify repeat visitors), browser window size, the geographic location of the user, device and operating system used to access the site. The information collected from these cookies and web beacons is used to determine information about a user’s visit to the sites, including the number of visits, average time spent, pages viewed, navigation history through the website, and other statistics. This information is used to enhance the users experience while visiting the sites and to improve the performance of the sites by, among other things, allowing us to monitor site performance, making the site easier to use, measuring the effectiveness of promotional placements, and tailoring the site (including the ads and offers a user receives) to better match a user’s interests and preferences. 
  • Users who prefer not to accept cookies can set their Internet browser to notify them when they receive a cookie or to prevent cookies from being placed on their hard drive.
  • If you consent to our collection of cookies and you subsequently wish to withdraw your consent, you will need to manage the settings on your web browser to delete all cookies and disallow further acceptance of cookies. Please note that disabling cookies on your browser will prevent tracking of your activities in relations to the sites, however, it may also disable some of the functions and features of the sites and the site may not work properly

Use of Personal Information

To serve members and customers better, ONS and its Affiliated Organizations may combine Personal Information received on websites or via phone or mail with publicly available information and information received from or cross-referenced with marketing partners or others. This information may be used to generate demographic summaries that are disclosed in summary form only to third-party development partners and industry supporters for the express purpose of evaluating funding opportunities and services. These summaries contain non-identifiable, aggregated information.

Some ONS and its Affiliated Organizations' operations may be managed by unaffiliated companies. These companies may have access to customer information to perform their functions.

ONS rents mailing lists to companies and organizations seeking to reach ONS and its Affiliated Organizations' customers with information related to oncology nursing, cancer care, and other healthcare issues. ONS and its Affiliated Organizations provide customer names and preferred addresses (home or work as specified by each individual customer) to list renters that may be used only for a mail piece approved by ONS and its Affiliated Organizations. Phone numbers and fax numbers are not made available for purchase or rental. Email addresses are not released to any third party except service providers who act on behalf of ONS and its Affiliated Organizations. ONS and its Affiliated Organizations reserve the right to send email communication to ONS and its Affiliated Organizations' customers via email on behalf of a third party, subject to approval by ONS and its Affiliated Organizations. ONS and its Affiliated Organizations' customers have the ability to opt-out of such mailings and email communications, resulting in such customer's name and address not being included in mailing list rentals and customer's email address being excluded from third party communications.

ONS includes a personally identifiable barcode on attendee badges at national conferences. By scanning a badge at an exhibitor booth, session, registration, satellite symposia, or other location, an attendee agrees to release Personally Identifiable information, including demographics, name, business address (or preferred address if business address is not available), credentials, email address, business phone number, and fax number. Such information has been released by the customer who uses a bar code badge. ONS maintains no further obligation regarding further use of the Personally Identifiable information.

ONS Congress: ONS Congress is a virtual event produced by Oncology Nursing Society (“ONS”). For ONS Congress, we rely on our legitimate business interest to collect and use your personal information. We have balanced our interests with yours and do not believe these activities will negatively impact your privacy rights. For ONS Congress, we believe it is a legitimate interest for your information to be shared with select ONS Congress exhibitors and sponsors.

These exhibitors and sponsors have information that is relevant and worthwhile to oncology nursing professionals who register to attend ONS Congress. Sharing your information enables those exhibitors and sponsors to contact you about ONS Congress and the information they make available during ONS Congress. The information shared with these exhibitors and sponsors will be limited to your name and the email address that you used to register for ONS Congress. If you have any questions or concerns, or if you would like to be excluded from this arrangement, please email us at help@ons.org.

ONS may offer meeting attendees the opportunity to obtain a roster of meeting attendees. Meeting rosters will contain attendee names and email addresses.

The ONS and its Affiliated Organizations' websites provide multiple opportunities for customers to share Personally Identifiable information. Some examples include communicating via event registration, community and discussion forums, and opting-in to electronic newsletters. All Personally Identifiable information collected by the ONS and its Affiliated Organizations' websites are subject to the terms of the Privacy Policy and the Terms of Use contained on each website.

ONS and its Affiliated Organizations occasionally publish customer information via electronic and printed materials. Some examples include listings of Boards of Directors and editorial contacts. Any published customer information shall be limited to the customer's name, credentials, email address, city, state, and country.

In the event that ONS and its Affiliated Organizations or some of their assets are sold or transferred or used as security, customer information may be transferred to third parties as part of that transaction. ONS and its Affiliated Organizations may also provide information or provide access to information between Affiliated Organizations or to ONS and its Affiliated Organizations' business partners.

If ONS and its Affiliated Organizations are requested by law enforcement officials or judicial authorities to provide information on individuals or customers, ONS and its Affiliated Organizations may, without consent and without notice, provide such information. In matters involving claims of personal or public safety or in litigation where the data is pertinent, ONS and its Affiliated Organizations may use or disclose Personal Information without consent or court process. ONS and its Affiliated Organizations will provide Personal Information in response to a search warrant or other legal inquiry or court order, or to an investigative body or in litigation involving ONS and its Affiliated Organizations. ONS and its Affiliated Organizations may also disclose Personal information to assist in debt collection.

ONS and its Affiliated Organizations may use Personal Information of customers to contact customers about the marketing of future events and meetings.

ONS and its Affiliated Organizations may use Personal Information in ways that are not restricted by its policies or legal requirements if ONS and its Affiliated Organizations determines that the uses are consistent with ONS and its Affiliated Organizations' nursing and cancer care mission and of the type of interest to ONS and its Affiliated Organizations customers.

Opt Out

Customer may opt out by visiting the manage email preferences link within their ONS account and updating their preferences accordingly or by contacting ONS and its Affiliated Organizations at help@ons.org or 125 Enterprise Drive Pittsburgh PA 15275 Attention: Customer Service.

Agreements With Third Parties

Third parties, who perform services for ONS and its Affiliated Organizations (e.g., mailing houses) with access to customer information provided by ONS and its Affiliated Organizations will be required to maintain use of customer information only to perform the requested service.

This Privacy Policy only applies to ONS and its Affiliated Organizations' activities. Websites may contain links to other website that are beyond the control or oversight of ONS and its Affiliated Organizations. These websites may collect customer Personal Information, which is governed by separate privacy policies and terms of use. Consult individual websites' privacy statements and terms of use.

ONS's Privacy Policy May Be Modified or Amended

This statement may be modified or amended to comply with new laws or regulations or to reflect changes in business practices. Changes in policies are immediately communicated on the ONS and its Affiliated Organizations' websites via the "Legal Notices."

Questions about the handling of personal information may be directed to
Customer Relations
Oncology Nursing Society
125 Enterprise Drive
Pittsburgh, PA 15275
866-257-4ONS
help@ons.org


 

Terms of Use

The Oncology Nursing Society ("ONS") along with the Oncology Nursing Foundation, and Oncology Nursing Certification Corporation (ONCC) (together, "Affiliated Organizations") through ONS and Affiliated Organizations websites (together "Sites") provide information about ONS and Affiliated Organizations services and products. The Sites are sponsored by ONS and Affiliated Organizations and may be funded, in part, by unrestricted educational grants from corporate sponsors.

The Sites are owned and operated by ONS. Your use of the Sites, including participation in blogs and other social media and social networking offerings, is governed at all times by the following Disclosures, Disclaimers, Usage Rules (collectively, the "Terms of Use" or "Terms"), and our Privacy Policy, as they may be amended from time to time. Please read these Terms and the Privacy Policy carefully. You must be 18 years of age to use the Sites. Your use of the Sites will constitute your representation of the accuracy of such age eligibility and your agreement to comply with these Terms. If you are not at least 18 years of age and/or cannot agree with these Terms, please do not use the Sites. ONS reserves the right to modify, revise or amend these Terms and the Privacy Policy from time to time in its sole discretion. When you visit the Sites, you are bound by the version of these Terms and the Privacy Policy that is in effect at the time of your visit. If you cannot agree with such revised terms, signify this by discontinuing use of the Site.

The intent of this document is to: (1) inform you about the legal limitations we place on the Sites; and (2) gain your understanding and agreement that you will comply with our Terms of Use concerning use of the Sites. In essence and in fact, we are contracting with you and you with us (should you accept) to honor these legal Terms of Use for our mutual benefit.

THE INFORMATION AND OPINIONS ACCESSED THROUGH THE SITES ARE NOT MEDICAL ADVICE.

The Sites have been developed as a service of ONS and its Affiliated Organizations. Like any other service, in spite of our best efforts the information in these Sites may become out of date over time. Nothing on the Sites should be construed as the giving of advice or the making of a recommendation and it should not be relied on as the basis for any decision or action, health related or otherwise. Healthcare providers should exercise their own independent clinical judgment. Some of the information in the Sites may cite the use of a product in a dosage, for an indication, or in a manner other than that recommended in the product labeling. Accordingly, the official prescribing information should be consulted before any such product is used.

ONS, its Affiliated Organizations, and ONS' contractors and service providers do not assume responsibility for the content presented within the Sites nor do the parties assume responsibility for or endorse the content presented within any Web site associated with or linked to the Site. In addition, ONS and its Affiliated Organizations assumes no responsibility for the content presented in the event recordings, or transcripts of such recordings, available for download in any media format on the Sites nor does ONS or its Affiliated Organizations endorse or assume liability for any of the speakers' content of such event recordings. WE DO NOT, AND CANNOT, WARRANT OR REPRESENT THAT THE INFORMATION ON THE SITES IS THE MOST CURRENT INFORMATION ON THE SUBJECT OR TOPIC. ONS and its Affiliated Organizations accepts no liability for the accuracy or completeness or use of, nor any liability to update, the information contained on the Sites.

ONS and its Affiliated Organizations do not guarantee that the electronic publications or transcripts of live presentations, available on the Sites are free of errors or omissions. Readers are advised to consult the print edition of each publication for the authoritative text.

Some features and functionality discussed in these Terms may not be available on the Sites.

Translation

The information on the Sites is originally published in English. Sections of the Sites may offer machine translation software that allows for real-time translation of information into Spanish, Italian, Portuguese, German, French, Chinese, Japanese, Korean, Swedish, Turkish, and other languages. Translations from English may not always be accurate or precise. ONS and its Affiliated Organizations do not warrant such translations and disclaims any responsibility, including all alleged direct and consequential damages, for inaccurate translations. Readers relying on precise information should check the original English versions.

Advertising

All advertising is subject to the approval of ONS and/or its Affiliated Organizations.

Rules of Usage 

The Sites are intended to provide a forum for a robust and free-flowing exchange of oncology nursing information, opinions, and comments. Since the Sites are designed to provide an enjoyable and informative experience for all users of the Sites, you agree to abide by certain rules regarding your participation and your comments.

User Identity

All users who register for members-only areas of the Sites are required to provide accurate name and electronic mail address information for the purpose of ONS and its Affiliated Organizations providing services. As a Site user, your right to use the service is personal to you—you may not authorize others to use the Sites with your account, further you are responsible for all use of the Sites through your account, whether or not you actually authorized such use. Accordingly, you should not supply or allow access to your password to anyone. If you want to change your password, you may do so at any time by accessing your account and selecting a new password. It is recommended to change your password on a regular basis. NOTE: You can increase the protection provided by a password system by choosing different passwords for use at other Web sites.

Prohibited Materials and Activities

User agrees that he/she is solely responsible for material he/she submits to the Sites and agrees not to engage in unacceptable use of the Sites, including blogs and other social media and social networking offerings and email, which includes, without limitation, use of same to: (a) disseminate, store or transmit unsolicited messages, chain letters or unsolicited commercial email; (b) disseminate or transmit material that, to a reasonable person may be abusive, obscene, pornographic, defamatory, harassing, grossly offensive, vulgar, threatening or malicious; (c) disseminate, store or transmit files, graphics, software or other materials that actually or potentially infringes the copyright, trademark, patent, trade secret or other intellectual property right of any person; (d) create a false identity or to otherwise attempt to mislead any person or ONS or its Affiliated Organizations as to the identity or origin of any communication; (e) interfere, disrupt or attempt to gain unauthorized access to other accounts on the Sites or any other computer network; (f) disseminate, store or transmit viruses, Trojan horses or any other malicious code or program; (g) engage in conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any local, state, national or international law or regulation; or (h) engage in any other activity deemed by ONS or its Affiliated Organizations to be in conflict with the spirit or intent of the Terms of Use.

Access, Editing and Deletions

ONS and its Affiliated Organizations reserve the right to, without notice, at any time and for any reason, remove or disable access to all or any portion of the Sites and included in same is the right to: (1) review, edit, move, or delete any inappropriate or inaccurate material provided for display or posted in blogs and other social media and social networking offerings, and (2) to limit, restrict or deny access to those who violate the Terms of Use or otherwise do not observe appropriate professional decorum, all as determined in its sole discretion.

Links to Third Party Sites

This U.S.-based Site may link you to other Web sites on the Internet, including the Web sites for ONS and its Affiliated Organizations affiliates in other countries. ONS and its Affiliated Organizations cannot take responsibility for information found on third party Web sites outside its control. While ONS and its Affiliated Organizations attempts to provide links only to third-party Web sites that comply with all applicable laws and regulations and ONS and its Affiliated Organizations' standards, please understand that the content on these third-party Web sites is subject to change without notice to ONS or its Affiliated Organizations. We therefore cannot be responsible for, and accept no liability for, any information or opinion contained in any third-party Web site.

Copyright and Intellectual Property

ONS and its Affiliated Organizations hereby authorizes you to use materials published by it on the Sites for non-commercial use only, provided you retain all copyright and other proprietary notices and any disclaimer contained thereon and on the Sites. You may not in any way make commercial or other unauthorized use by publication, retransmission, distribution, or otherwise, of material obtained through the Sites, except as permitted by the Copyright Act or other law. By accessing or using ONS Guidelines, you agree to the Terms and Conditions for ONS Guidelines™.

All rights reserved. Content on this site is protected by U.S. and international copyright laws. Except as expressly stated on this site or as otherwise permitted by applicable law, no content on this site may be used or reproduced without the permission of the copyright holder. For permissions, please email help@ons.org

ONS and its Affiliated Organizations claim no ownership in, nor any affiliation with, any third-party trademarks appearing in the Sites. Such third-party trademarks are used only to identify the products and services of their respective owners, and no sponsorship or endorsement on the part of ONS or its Affiliated Organizations should be inferred from the use of these marks.

Should any viewer of an ONS or its Affiliated Organizations published documents respond with information including feedback data such as questions, comments, suggestions, or the like regarding the content of any such ONS or its Affiliated Organizations material, such information shall be deemed to be non-confidential and we shall have no obligation of any kind with respect to such information and shall be free to reproduce, use, disclose, and distribute the information to others without limitation. We shall be free to use any ideas, concepts, know-how or techniques contained in such information for any purpose whatsoever including but not limited to developing, manufacturing and marketing products incorporating such information.

Submission of Comments, Ideas, and Other Information

Postings to blogs and other social media and social networking offerings are not private, but specific information about individual users will not be made available to industry supporters (see Privacy Policy). You grant ONS and its Affiliated Organizations a royalty-free, irrevocable, unrestricted, nonexclusive worldwide license to use, reproduce, modify, translate, sublicense, display and distribute in any medium (now in existence or hereafter developed) any material you post to the Sites or provide to us, including but not limited to feedback or ideas regarding the Sites, content, comments, suggestions, ideas, concepts, or other information including personal contact information (collectively, "Submission") for any purpose, commercial or otherwise, as determined by ONS or its Affiliated Organizations in its sole and absolute discretion without compensation to you, subject to the terms of our Privacy Policy. Except as expressly provided, submissions shall not be subject to any obligation on our part, including, without limitation, any obligation of confidentiality, and we shall not be liable for any use or disclosure (including publication in any medium) of any Submissions.

Comments by Users Are Not Endorsed by ONS or its Affiliated Organizations 

ONS and its Affiliated Organizations do not necessarily endorse, support, sanction, encourage, verify, or agree with the comments, opinions, or statements posted in blogs and other social media and social networking offerings or otherwise contained within the Sites. Any information or material placed online, including advice and opinions, are the views of those who post the statements and do not necessarily represent the views of ONS or its Affiliated Organizations.

Indemnification

You agree to indemnify ONS and its Affiliated Organizations, subsidiaries, shareholders, directors, employees, agents, and representatives and to hold them harmless from any and all any action, cause, claim, damage, debt, demand or liability (including attorney fees and costs) that may arise from your submissions, from your unauthorized use of material obtained through the Sites, from your breach of these rules, or from any such acts conducted through your account. You further agree that ONS and its Affiliated Organizations are not responsible and shall have no liability to you with respect to any posting on the Site, including postings made by ONS or its Affiliated Organizations themselves.

No Warranties; As Is

THE SITES, INCLUDING WITHOUT LIMITATION ALL CONTENT AND SERVICES PROVIDED IN THE SITES, ARE PROVIDED TO YOU "AS IS" AND "WITH ALL FAULTS", AND YOU ASSUME THE ENTIRE RISK AS TO THE RESULTS AND THE PERFORMANCE OF THE SITES. WE HEREBY DISCLAIM AND YOU AGREE TO WAIVE ALL WARRANTIES OF ANY KIND WITH REGARD TO THE SITES OR ANY CONTENT OR SERVICES PROVIDED ON THE SITES, EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NEGLIGENCE, INTERFERENCE WITH YOUR ENJOYMENT OF THE SITES OR AGAINST INTELLECTUAL PROPERTY INFRINGEMENT. WE DO NOT GIVE ANY WARRANTIES OR UNDERTAKE ANY DUTIES WITH REGARD TO: THE AVAILABILITY OF THE SITES AT ANY PARTICULAR TIME, FUNCTIONALITY, TIMELINESS OF SERVICES, ACCURACY OR CURRENCY OF CONTENT, LACK OF VIRUSES OR OTHERWISE.

No Incidental, Consequential, Or Other Special Damages 

TO THE FULLEST EXTENT PERMITTED BY LAW AND REGARDLESS OF THE FORM OR CAUSE OF ACTION OR THE ALLEGED BASIS OF THE CLAIM, YOU AGREE THAT ONS WILL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, SPECIAL, OR OTHER DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION, OR LOSS OF INFORMATION, AND THE LIKE, ARISING OUT OF OR RELATING TO THIS AGREEMENT, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IF THE REMEDIES OTHERWISE PROVIDED UNDER THIS AGREEMENT, AT LAW, OR IN EQUITY, FAIL OF THEIR ESSENTIAL PURPOSE. Pennsylvania Law Governs; Exclusive

Allegheny County/Pennsylvania Jurisdiction 

These Terms of Use and any dispute arising hereunder will be governed and construed in accordance with the laws of the State of Pennsylvania, U.S.A., without giving effect to the principles of its conflict of law provisions. The parties to this Agreement agree and consent to the jurisdiction of and venue in the state or federal courts in Allegheny County, Pennsylvania, U.S.A. in all disputes arising out of or relating to this Agreement.

Privacy Policy Effective Date: September 2006
ONS Board of Directors Approved 7/06; 3/07; 10/09; 12/11

Revised October 2018


 

ONS Congress Terms and Conditions

ONS Congress Terms and Conditions for Attendees 

By registering for ONS Congress, you agree to these Terms and Conditions (these “Terms”). If you are an exhibitor or sponsor for ONS Congress, you also agree to the ONS Congress Terms and Conditions for Exhibitors and Sponsors, which if applicable will control over conflict in these Terms.   

Registration. By registering to attend ONS Congress, you shall pay the registration fee and other applicable fees. All registration fees are subject to the ONS Congress Refund Policy, which is available at congress.ons.org. Fees may be subject to sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.   

Code of Conduct. These Terms incorporate the ONS Code of Conduct, which is available here https://www.ons.org/legal-notices.  

Restrictions. Except as necessary to participate in the Event or as otherwise permitted by ONS in writing, you shall not record, download, broadcast, or stream all or any part of the Event. You shall not sell, trade, transfer, or share your access credentials to the Event with any other person or otherwise enable a person who has not registered for the Event to attend the Event without registering.   

Violations. ONS may, without liability, remove you from the Event or discontinue your access if, in ONS’s sole discretion, you have violated or may violate these Terms. You will not be entitled to a refund.  

Recording. By participating in ONS Congress, you give ONS the right to record, film, live stream, photograph, or capture your likeness, in any media no available or hereafter developed, and to use, broadcast, distribute, or disseminate, in perpetuity, that media for any purpose, without any approval by you or payment to you. All media become the property of ONS.  You also permit ONS to edit that media and use it, alone or together with other information and media, and to allow others the right to use or disseminate that media.   

Privacy Policy. ONS’s Privacy Policy is available here:  https://www.ons.org/legal-notices. By attending the Event (whether by visiting an exhibitor booth, session, satellite symposia, or other activity) you permit ONS to release your personal information (including your name, email, phone and fax number, business address or other preferred address, and demographic information) to ONS Congress exhibitors, sponsors, and third-party service providers.   

Event Changes; Cancellation. ONS reserves the right, in its sole discretion, to change the venue, hours, dates, or format of the Event. ONS may cancel the Event, in whole or in part, due to circumstances beyond ONS’s control, including but not limited to acts of God, natural disasters, fire, flood, earthquake, epidemic, pandemic, labor strikes or shortages, acts of civil or military authority, war, terrorism, government regulation, acts or omissions of carriers or suppliers, internet outage, loss of any necessary utility, or any other emergency or non-emergency condition that makes the Event impossible, illegal, impractical, or inadvisable. In such case, and subject to ONS Congress Refund Policy, registration fees will not be refunded, but will be applied by ONS to a rescheduled event or other future in-person or online events.   

Third Party Links. In connection with the Event, ONS may link to third party applications, such as plugins and websites (“Third Party Applications”). ONS does not control these Third-Party Applications and is not responsible for their content, operation, or use. Third Party Applications may be modified or disabled at any time, and ONS has no obligation to provide notice of such modifications. By linking to Third Party Applications, ONS does not provide any representation, warranty, or endorsement, express or implied, with respect to the legality, accuracy, quality or authenticity of information or services provided by such Third-Party Applications. ONS hereby disclaims all responsibility and liability for any harm resulting from your use of Third-Party Applications.    

NO WARRANTIES. ONS DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES ABOUT THE EVENT, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES CONCERNING ACCURACY, QUALITY, CORRECTNESS, COMPLETENESS, COMPREHENSIVENESS, CURRENCY, TIMELINESS, SUITABILITY, AVAILABILITY, COMPATIBILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NONINFRINGEMENT, OR OTHERWISE, AND REGARDLESS OF ANY COURSE OF DEALING, CUSTOM, OR TRADE USAGE. ALTHOUGH THE EVENT MAY ADDRESS MEDICAL TOPICS, NO PART OF THE EVENT IS MEDICAL ADVICE OR A SUBSTITUTE FOR INDEPENDENT PROFESSIONAL AND CLINICAL JUDGMENT OR INDIVIDUAL PATIENT ASSESSMENT. WHILE THE EVENT MAY REFER TO CONCEPTS OF DIAGNOSIS OR THERAPY, THE EVENT SHOULD NOT BE USED FOR SPECIFIC DIAGNOSTIC OR TREATMENT DETERMINATIONS. ONS DOES NOT WARRANT THAT THE EVENT WILL MEET YOUR EXPECTATIONS OR REQUIREMENTS REGARDING THE EVENT ATTENDANCE, TRAFFIC, OR INTERACTION. ONS DOES NOT WARRANT THAT THE EVENT WILL BE ERROR-FREE OR UNINTERRUPTED OR FREE OF HARMFUL COMPONENTS. ONS WILL NOT BE RESPONSIBLE FOR ACCESS TO THE INTERNET, FOR ANY INTERCEPTION OR INTERRUPTION OF ANY COMMUNICATIONS THROUGH THE INTERNET, OR FOR CHANGES TO OR LOSSES OF DATA THROUGH THE INTERNET.    

LIMITATION OF LIABILITY; LIMITATION OF ACTIONS. ONS WILL NOT BE LIABLE FOR ANY LOST PROFITS, LOSS OF BUSINESS OPPORTUNITY, OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, REGARDLESS OF LEGAL THEORY AND REGARDLESS OF WHETHER ONS WAS ADVISED OF THE POSSIBILITY IN ADVANCE. FOR ANY LIABILITY THAT CANNOT BE EXCLUDED OR LIMITED UNDER LAW, ONS’S MAXIMUM LIABILITY TO YOU WILL NOT EXCEED THE FEES YOU HAVE ACTUALLY PAID TO ONS. YOU SHALL NOT COMMENCE AN ACTION AGAINST ONS MORE THAN 1 YEAR AFTER THE CAUSE OF ACTION ACCRUES. SOME JURISDICTIONS DO NOT ALLOW EXCLUSIONS OR LIMITATIONS OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. 

Indemnification. You shall defend and indemnify ONS (including its affiliates and its and their directors, officers, employees, members, agents, and representatives) from any actions, claims, damages, liabilities, losses, and costs of expenses (including legal fees) arising out of or related to (a) your violation of these Terms, (b) your acts or omissions, including its negligence or willful misconduct, (c) your violation of any applicable law or regulation, (d) infringement of any third party rights arising out of any content provided by you, (e) your participation in the Event or any Third Party Applications.   

Waiver and Release. You are expressly and irrevocably (a) waive all rights, if any, to assert any claims against ONS (including its affiliates and its and their directors, officers, employees, members, agents, representatives, and service providers), and (b) releases such parties from all liability for injury or damage of any kind, whether personal or to property, and for any reason in connection with the Event. You accept all responsibility for any injury or liability incurred as a direct result of your acts or omissions relating to the Event. As part of the Event, you may have the opportunity to participate in activities that involve physical exertion, including but not limited to yoga. It is your responsibility to consult with a physician before participating in any such activities. If you do participate in such an activity, you assume all risks of personal injury that may occur as a result, and you agree that the waiver and release contained herein applies to your participation and any injury that you may suffer. 

Amendments. Any matters not specifically covered by these Terms are subject to the sole and absolute discretion of ONS. These Terms may be amended at any time by ONS, and all amendments will be binding on you.    

General. These Terms (together with any written agreement or application incorporating these Terms) are the complete and exclusive agreement between you and ONS concerning the subject matter hereof, superseding all other oral or written agreements relating thereto. If you submit to ONS a purchase order or other documentation with terms and conditions different from or in addition to these Terms, ONS rejects those terms and conditions and they will not become part of the parties’ contract, unless expressly agreed to by ONS in writing. These Terms cannot be modified by printed or handwritten additions, changes, or strikethroughs. If any provision of these Terms is illegal or unenforceable, the other provisions of this Agreement remain in force and the provision at issue be reformed and enforced to the maximum extent permissible under law. Excluding conflicts of law principles, Pennsylvania law governs these Terms and any dispute arising out of or related to these Terms. In any action to enforce these Terms, the federal and state courts in Allegheny County, Pennsylvania will have exclusive jurisdiction, and you waive objections to jurisdiction, venue, and inconvenience of forum for those actions. The United Nations Convention on Contracts for the International Sale of Goods will not apply to these Terms. If ONS succeeds in an action to enforce these Terms, you shall pay ONS’s costs and expenses for the action, including ONS’s legal fees. If ONS seeks injunctive or equitable relief to curtail an actual or threatened breach of these Terms, you shall not (a) object to ONS’s request for injunctive relief because equitable remedies are not appropriate, or (b) require ONS to post bond or other security. ONS’s remedies are cumulative. ONS’s rights under these Terms may only be waived through a written document expressly waiving such rights.    

Any questions about these Terms should be directed to help@ons.org

  

ONS Congress Terms and Conditions for Exhibitors and Sponsors 

Rules and Regulations for 2021 ONS Conferences for Exhibitors and Sponsors

These Rules and Regulations (these “Rules”) govern exhibitor and sponsorship privileges at 2021 ONS Congress and 2021 ONS Bridge (the “Event”) as organized by Oncology Nursing Society (“ONS”). By applying for privileges at the Event, or by exhibiting at or sponsoring at the Event, the exhibiting or sponsoring organization, as applicable (the “Organization”) agrees and intends to be legally bound by these Rules and any changes made in accordance with these Rules.

  1. Application. ONS is not obligated to process an application or grant privileges until the Organization applies for the Event and pays all applicable fees. ONS will not have waived its right to require, at any time and without liability, that the Organization satisfy these requirements. ONS reserves the right to deny an application in its sole discretion, and if it does, ONS will notify the Organization and refund all fees actually paid to ONS.
  2. Payment. The Organization shall pay all fees when it submits its application. If the Organization applies but fails to pay in full, the Organization remains liable for all applicable fees. Except as expressly stated in these Rules, all sales are final, and fees are noncancellable and nonrefundable. Checks should be made payable to ONS and mailed to Oncology Nursing Society Exhibits, P.O. Box 3500, Pittsburgh, PA 15230-3500. The Organization is solely responsible for all taxes in connection with its application and exhibitor or sponsorship privileges, as applicable, as well as all costs and expenses appropriate or necessary for the Organization to enjoy the benefits of its privileges, including costs and expenses for travel, lodging, equipment, and internet access.
  3. Scope. These Rules take precedence over any other agreement between ONS and the Organization concerning the Event (including but not limited to a purchase order, confirmation, sponsorship agreement, services agreement, or otherwise), even if the agreement does not reference or incorporate these Rules, and any such agreement will not be deemed to amend these Rules unless the agreement is signed by ONS and the Organization and specifically references the provision of these Rules to be amended. These Rules cannot be modified by printed or handwritten additions, changes, or strikethroughs. All interpretations, as well as answers to questions and matters not specifically covered by these Rules, will be decided by ONS in its sole discretion. The individual completing the application (whether an employee of the Organization or a third party acting on behalf of the Organization or otherwise) represents that he or she is an authorized representative of the Organization.
  4. Code of Conduct. The Organization shall, and shall cause its employees, agents, and representatives to, comply with ONS’s Code of Conduct, which is available https://congress.ons.org/ons-congress-code-of-conduct/ and incorporated into these Rules by reference.
  5. Funding. Funding provided through an exhibition or sponsorship is not contingent on the purchase, recommendation, or referral of the Organization’s products and is not intended to encourage ONS to order, prescribe, or recommend the Organization’s products.
  6. Event Cancellation; Event Conversion.
    1. Cancellation of the Event by ONS for Force Majeure. ONS may cancel the Event, in whole or in part, due to circumstances beyond ONS’s control, including but not limited to acts of God, natural disasters, fire, flood, earthquake, epidemic, pandemic, public health emergency, labor strikes or shortages, acts of civil or military authority, war, terrorism, government regulation, civil unrest, curtailment of transportation facilities, acts or omissions of carriers or suppliers, internet outage, loss of any necessary utility, unavailability of the Event venue or authorized hotels, or any other emergency or non-emergency condition that makes the Event impossible, illegal, impractical, or inadvisable. If ONS invokes this provision, fees paid by the Organization will not be refunded, and ONS will instead apply the Organization’s fees paid to the next ONS event (whether virtual or in-person, in ONS’s discretion. If ONS invokes this provision, ONS will not be liable for any damages, losses, or costs and expenses incurred, such as transportation costs, accommodations costs, or financial losses. 
    2. Cancellation by the Organization. If the Organizations cancels or otherwise abandons the privileges for which it applied, all fees will be forfeit and not refunded, and the Organization will remain liable for any unpaid fees. The Organization will also be charged a $250 administrative fee.   
    3. Event Conversion. ONS reserves the right to convert the Event from an in-person event to a virtual event, or from a virtual event to an in-person event, as applicable, in its sole and absolute discretion. If ONS converts the Event, ONS will make reasonable efforts to notify the Organization promptly and work with the Organization to convert the Organization’s privileges to the converted Event. If within 15 days of ONS’s notice of the conversion the Organization notifies ONS that it does not wish to convert its privileges to the converted Event, ONS shall refund all fees actually paid by the Organization for the privileges for which the Organization originally applied. The Organization is solely responsible for all taxes in connection with its conversion, as well as any additional costs and expenses appropriate or necessary for the Organization to enjoy the benefits of its converted privileges, including but not limited to costs and expenses for travel, lodging, equipment, computer equipment, and internet access. If the Organization notifies ONS that it does not wish to convert its privileges to the converted Event as provided herein, ONS’s sole liability, and the Organization’s sole remedy, will be the refund of all fees actually paid by the Organization for the privileges for which the Organization originally applied.
  7. Compliance; Violations. The Organization shall comply with all rules and regulations of the Event venue, as well as all applicable laws and regulations, including but not limited to the Americans with Disabilities Act, all intellectual property and data privacy laws and regulations, and if applicable Payment Card Industry Standards (PCI DSS). The Organization shall not engage in unethical conduct, conduct violative of the Organization’s own policies, or conduct that, in ONS’s sole discretion, may adversely affect ONS’s business interests or the Event or its attendees. ONS reserves the right to enforce any violation of these Rules in its sole discretion. If the Organization violates these Rules, ONS may, without refunding any fees, do any one or more of the following: curtail or revoke the Organization’s privileges, expel the Organization from the Event, void some or all of the Organization’s priority points, or ban the Organization from future events.
  8. Data Privacy. If in connection with the Event, ONS or any Event attendee discloses to the Organization any information (“Personal Data”) relating to an identified or identifiable natural person (the “Data Subject”), then with respect to Personal Data, the Organization shall: (a) collect, store, use, and disclose such Personal Data in compliance with all applicable laws and regulations and only for the purpose of the Organization enjoying its privileges with the Event unless ONS provides written instructions otherwise; (b) appropriately inform any Data Subject about the Data Subject about the Organization’s collection, storage, use, and disclosure of Personal Data and ensure that the Data Subject’s consent is appropriately secured; (c) not disclose Personal Data to any third party other than the Organization needing access to such Personal Data to enjoying its privileges in connection with the Event, unless ONS has consented to the disclosure and entered into a written agreement with the third party that imposes restrictions on use and disclosure of Personal Data at least as restrictive as those stated herein; (d) not place ONS in violation of any applicable laws or regulations; (e) promptly notify ONS of (i) any legally-binding request for disclosure of Personal Data, (ii) any accidental or unauthorized access of Personal Data, or (iii) any request received from or on behalf of a Data Subject, without responding to that request unless ONS has in writing authorized the Organization to do so. The Organization acknowledges that Personal Data, if any, is provided or made available to the Organization solely for the purpose of enabling the Organization to enjoy its privileges in connection with the Event. Personal Data will not become property of the Organization. The Organization shall maintain technical and organizational processes and procedures that ensure a level of security appropriate to the risks represented by the processing and the nature of the data to be protected to safeguard all personal information received from ONS and/or Data Subjects from and against any accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. The Organization consents to ONS collecting, storing, using, and disclosing data on the Organization’s application or any written agreement between ONS and the Organization concerning the Event. ONS may share collected information with certain third parties, including authorized vendors, exhibitors, sponsors, and service providers.
  9. Media; Intellectual Property
    1. Music. Without the consent of the copyright holder, the Organization shall not play or perform any copyrighted music at the Event. This prohibition does not apply to unpublished original music used in promotional materials.
    2. Names and Logos. The Organization hereby grants to ONS a non-exclusive, perpetual, unrestricted, and royalty-free license, to use the Organization’s name, logos, and trademarks (and excluding any content created by the Organization for the Event) for ONS’s internal purposes, in connection with enduring or archived content from the Event, or to promote (via print, internet, social media, or any other media now known or hereafter developed) the Event or subsequent events organized by ONS. The Organization shall not use ONS’s name, logos, and trademarks (including the Event logo) without ONS’s prior written consent.  
  10. Specific Terms for In-Person Event. If the Event is an in-person event, the following provisions will apply.
    1. Registration. If the Organization is an exhibitor, ONS will give the Organization a designated number of registrations to be used only by the Organization’s employees. The Organization must register the designated employees before the Event. Registrations cannot be shared, substituted, or transferred without ONS’s prior written approval. The Organization shall not engage in any conduct designed to circumvent restrictions on unauthorized or unregistered individuals from attending the Event.
    2. Hospital Nurse Recruitment Rate. The Hospital Nurse Recruitment Rate is limited to Organizations whose purpose is to highlight job opportunities or other professional development resources at their booth. Organizations that qualify for this rate must select booth space in the Career Fair Pavilion.
    3. Patient Advocacy Exhibit Rate. The Patient Advocacy booth rate is limited to patient advocacy organizations that can provide proof of 501(c)(3) status. Patient advocacy organizations are those that provide resources and support for patients, survivors, and care providers. Eligibility for this rate is subject to ONS approval. Organizations that qualify for this rate must select space in the Advocacy Pavilion. 
    4. Exhibitor Booth Assignment. ONS may, in its sole discretion, assign booth locations. While ONS will try to honor requests for specific booth locations, ONS does not guarantee that any request will be accommodated or that any specific booth location will be available. Assignments will be deemed accepted by the Organization unless the Organization notifies show management within 14 days after receiving an assignment, in which case the Organization will be reassigned to secondary or alternative space at ONS’s sole discretion, and no refunds will be given. ONS will refund all payments received with an application for exhibit space to any applicant for whom space is not available or to whose application is rejected by ONS. Any space not reserved prior to the start of the event may be re-allocated or removed by ONS without any obligation on the part of ONS.
    5. Priority Points. Space selection is based on a priority point system.  Priority points are awarded to exhibitors according to the Space Selection Guidelines available upon request by emailing show management at jweber@smithbucklin.com.
    6. Exhibition Construction and Layout. ONS reserves the right to control the layout of Event and venue. The Organization shall provide floor covering for its booths, which must reach aisle to aisle. Bare concrete is prohibited. The Organization is responsible for any costs needed to finish off back walls and open areas behind its pop-up or hard wall structure. The Organization shall not store any cartons behind its booth. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumb tacks, scotch tape, nails, screws, bolts, or any tool or material which could mark the floor or walls is prohibited.
    7. Exhibitor Service Manual. Detailed regulations regarding the construction, height, and layout of exhibits are included in the Exhibitor Service Manual, which is incorporated herein by reference and which can be found under the Rules and Regulations tab at www.congress.ons.org. Please contact jweber@smithbucklin.com for a copy of the Exhibitor Service Manual.
    8. Exhibitor Restrictions. The Organization shall confine its marketing activities to its allotted booth space. Aisle space may not be used for exhibits, signs or displays, or solicitation. Distribution of cards, circulars, samples, or exhibit material is prohibited in areas outside of the learning hall unless separately purchased. Strolling advertisements are not permitted. Demonstrations in booths must be designed to take place and keep the audience within the existing booth space to allow the free flow of traffic in the aisles.
    9. Special Visual and Audio Effects. Audio-visual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as, in ONS’s sole discretion, do not interfere with the activities of the Event. Subject to these limitations, video recording is permitted within an Organization’s booth space. Operation of all such equipment is subject to union regulations. 
    10. Fire Regulations. The Organization shall keep all fire hose cabinets visible and accessible. All display materials must be flame proof and are subject to inspection by the local fire department. Flammable fluids or substances are prohibited.
    11. Set-Up and Dismantle. If an exhibit booth is not set up by 5:00 on the Wednesday immediately preceding the Event, ONS may reassign or otherwise re-use the space, at the Organization’s cost and expense. The Organization shall keep exhibits intact until the learning hall closes. The Organization shall not remove an exhibit, in whole or in part, during the learning hall’s hours of operation without ONS’s prior written approval; a violation of this prohibition will result in a 25% booth fee and ONS may revoke the Organization’s privileges. The Organization shall remove all equipment and materials from the learning hall at the time designated by ONS. If the Organization fails to remove equipment or materials when directed by ONS, the Organization may incur late charges, or ONS or its designee may remove the equipment and materials, dispose of them at ONS’s discretion without liability, and charge all costs and expenses for the breakdown, removal, and shipment of the equipment and materials to the Organization.
    12. Solicitation. The Organization shall not solicit from beyond or outside of its designated booth area. Solicitation includes, but is not limited to, distributing literature, journals, and promotional materials.
    13. Sales. Cash sales are prohibited in the learning hall and booths without ONS’s prior written approval, except if the Organization is a publishing company, it may sell oncology-related books and journals during show hours. The Organization may take orders in its booth but is required to collect and remit all applicable taxes, including state and local sales taxes.
    14. In Conjunction With Events. All independent industry-sponsored events, including but not limited to symposia, ancillary events, focus groups, social event, or otherwise affiliated with the Event (each an “ICW Event”) must be approved by ONS. ICW Events that compete with, or may draw attendees from, the Event are prohibited. Based on the available facilities, no request for an ICW Event should be considered approved until confirmed by ONS in writing. Approved off-premises ICW Events are subject to the ONS administrative access fee of $10,000 and may only be held during designated hours. If an agency/third party is securing space on behalf of the Organization, proof of appointment must be submitted with the request. Verification (on Organization letterhead and signed by an authorized representative) from Organization appointing an agency or other third party to secure function space on the Organization’s behalf must be submitted with the request. Failure to hold an ICW Event during the designated hours may result in the loss of ONS priority points and incur additional fees, including but not limited to the $10,000 access fee. Requests to extend timeslots must be submitted to ONS at least four weeks prior to the Event and are subject to approval. All companies holding an ICW Event must contact jweber@smithbucklin.com for approval, even if meeting space is not requested and an unofficial venue is being used. In-person ICW Events that include the operation of musical instruments, radios, sound projection equipment, or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent events, nor cause the aisles to be blocked. Operators of noisemaking ICW Events must secure approval of operating methods before the Event opens. Show management shall be the sole judge of what constitutes appropriate sound levels. In-person registration areas may be located directly outside of each sponsor’s room and shall not interfere with neighboring events. Registration lines must be structured in an orderly fashion to include stanchion and must stay located on the same side of the wall as the event. Show management shall be the sole judge of what constitutes an orderly registration line and reserves the right to relocate or restructure. ONS reserves the right to change meeting space, dates, and/or timeslot assignments to benefit the Event. Changes will be communicated in writing to the Organization. In-person symposia space will be assigned based on the time slot selected, competing topics, required meeting space needs, and date request was received. ONS reserves the right to assign the next best substitute timeslot when the requested timeslot is not available. Since it is not always possible to contact each individual company for new timeslot selections, the Organization must make multiple choices on its application. Submitting a request does not guarantee assignment. Assignments and confirmations will not be provided without payment in full. In-person meeting space will be confirmed in writing to the individual listed on the application or request form approximately 4 months prior to the show. Once space is assigned, the Organization shall work directly with the facility and the audiovisual vendor on the ICW Event. At in-person events, facilities may require deposits to confirm space assigned by ONS. Facility cancellation fees may be charged. Cancellation of function space will result in cancellation fees to be paid in accordance with the established cancellation policies outlined. A disclaimer must be printed on all promotional materials for symposia or educational offerings supported by any group other than ONS. This disclaimer will clearly state that ONS does not promote or endorse any of the information presented within the ICW Event. The same disclaimer information must be shown to the Organization’s audience prior to the start of any symposia for a minimum of 30 seconds. Proofs of disclaimers will not need to be submitted to show management for approval. Disclaimer information will be provided with the confirmation of the Organization’s ICW Event.  For 2021 ONS Congress, titles, funding information, and descriptions must be provided by March 8, 2021, to guarantee inclusion on signage and in the attendee guide and by April 6, 2021, to be included in the Event app and/or the website. For 2021 ONS Bridge, this information must be provided by August 26, 2021. If titles and funding information are not received by the indicated deadlines, ONS may use the information provided on the Organization’s application in all materials. All in-person symposia sponsors are limited to one branded sign with maximum measurements of 4’x8’. Sign must remain directly outside of ICW Events. Registration line signage and human directionals are approved. ONS Show management reserves the right to remove excess signage.
    15. Subletting of Space. The Organization shall not sublet or reassign its booth, nor share booth space with another organization without ONS’s prior written approval.
    16. Children. Children are prohibited from the Event unless accompanied by an adult. The Organization responsible for a child is responsible for the child’s behavior, including all damages to persons or property. Children under 18 are prohibited during set-up or dismantling. Strollers are prohibited.
    17. Pets/Animals. Pets or other animals (other than service animals) are prohibited at the Event without ONS’s prior written approval.
    18. Security. Although security will be on duty, the Organization is solely responsible for the safety of its employees, agents, and representatives, and its and their personal property. ONS will not be responsible for any loss, damage, or theft of any personal property. The Organization is responsible for insuring its own property.
    19. Property Damage. The Organization is solely responsible for all damage to the venue caused by the Organization and its employees, agents, and representatives.
  11. Terms for Virtual Event. If the Event is a virtual event, the following provisions will apply:
    1. Registration. If the Organization is an exhibitor, ONS will give the Organization the number of complimentary exhibit-hall-only registrations outlined in their exhibit package. Registrations may only be used by the Organization’s employees, and the Organization must register the designated employees before the Event. Registrations cannot be shared, substituted, or transferred without ONS’s prior written approval. The Organization shall not engage in any conduct designed to circumvent restrictions on unauthorized or unregistered individuals from attending the Event.
    2. Exhibitor Booth Assignment. All virtual booths will appear within the conference platform and will be categorized by tier as well as subcategories identified by the exhibitor.
    3. Recordings. Except for Organization-owned content, the Organization shall not record, download, broadcast, or stream all or any part of the Event.
    4. Event Content. For any content provided by the Organization, the Organization warrants that (a) it owns or has the right to provide such content for use in the Event, (b) such content does not infringe the intellectual property rights of any third party, and (c) such content will not portray ONS or the Event in a false, misleading, derogatory, or defamatory manner or in any way that may adversely affect ONS’s business.
    5. Restrictions. The Organization shall not interfere with, disable, reverse engineer, or otherwise attempt to circumvent the security features of the Event. The Organization shall not scrape, spider, use a robot, or any other automated or nonautomated means in connection with the Event.
    6. Third-Party Links. In connection with the Event, ONS may link to third party applications, such as plugins and websites (“Third Party Applications”). ONS does not control these Third-Party Applications and is not responsible for their content, operation, or use. Third-Party Applications may be modified or disabled at any time, and ONS has no obligation to provide notice of such modifications. By linking to Third-Party Applications, ONS does not make any representation, warranty or endorsement, express or implied, with respect to the legality, accuracy, quality or authenticity of information or services provided by such Third-Party Applications. ONS will have no liability arising out of the Organization’s use of Third-Party Applications.
  12. Restrictions
    1. Fundraising. Without ONS’s prior written approval, the Organization shall not engage in any fundraising activities at the Event.
    2. Prize Contests. Contests, raffles, sweepstakes, lotteries, or games of chance are prohibited without prior written approval. Email requests to jweber@smithbucklin.com.
    3. Handouts/Giveaways. The Organization shall not use ONS’s name, logos, or other trademarks on any handout or giveaway without prior written approval. Email requests to jweber@smithbucklin.com. Food or beverage giveaways may also require prior written approval from the venue or catering service.
  13. Insurance. The Organization shall maintain insurance coverage in such amounts and against such risks as is commercially reasonable to maintain, including but not limited to liability insurances, workers compensation, and automobile insurance (if applicable). All policies shall name ONS as an additional insured. Upon request, the Organization shall provide certificates of insurance and policy endorsements evidencing such coverage and shall not do anything to invalidate such insurance. 
  14. DISCLAIMERS. ONS DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES ABOUT THE EVENT, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES CONCERNING ACCURACY, QUALITY, CORRECTNESS, COMPLETENESS, COMPREHENSIVENESS, CURRENCY, TIMELINESS, SUITABILITY, AVAILABILITY, COMPATIBILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NONINFRINGEMENT, OR OTHERWISE, AND REGARDLESS OF ANY COURSE OF DEALING, CUSTOM, OR TRADE USAGE. ALTHOUGH THE EVENT MAY ADDRESS MEDICAL TOPICS, NO PART OF THE EVENT IS MEDICAL ADVICE OR A SUBSTITUTE FOR INDEPENDENT PROFESSIONAL AND CLINICAL JUDGMENT OR INDIVIDUAL PATIENT ASSESSMENT. WHILE THE EVENT MAY REFER TO CONCEPTS OF DIAGNOSIS OR THERAPY, THE EVENT SHOULD NOT BE USED FOR SPECIFIC DIAGNOSTIC OR TREATMENT DETERMINATIONS. ONS DOES NOT WARRANT THAT THE EVENT WILL MEET THE ORGANIZATION’S EXPECTATIONS OR REQUIREMENTS REGARDING EVENT ATTENDANCE, TRAFFIC, OR INTERACTION. TO THE EXTENT THAT THE EVENT IS VIRTUAL, ONS DOES NOT WARRANT THAT THE EVENT WILL BE ERROR-FREE OR UNINTERRUPTED OR FREE OF HARMFUL COMPONENTS, AND ONS WILL NOT BE RESPONSIBLE FOR ACCESS TO THE INTERNET, FOR ANY INTERCEPTION OR INTERRUPTION OF ANY COMMUNICATIONS THROUGH THE INTERNET, OR FOR CHANGES TO OR LOSSES OF DATA THROUGH THE INTERNET.
  15. LIMITATION OF LIABILITY; LIMITATION OF ACTIONS. ONS WILL NOT BE LIABLE FOR ANY LOST PROFITS, LOSS OF BUSINESS OPPORTUNITY, OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, REGARDLESS OF LEGAL THEORY AND REGARDLESS OF WHETHER ONS WAS ADVISED OF THE POSSIBILITY IN ADVANCE. FOR ANY LIABILITY THAT CANNOT BE EXCLUDED OR LIMITED UNDER LAW, ONS’S MAXIMUM LIABILITY TO THE ORGANIZATION WILL NOT EXCEED THE FEES ACTUALLY RECEIVED BY ONS IN CONNECTION WITH THE APPLICATION FOR PRIVILEGES GIVING RISE TO THE LIABILITY. THE ORGANIZATION SHALL NOT COMMENCE AN ACTION AGAINST ONS CONCERNING THESE RULES OR THE EVENT MORE THAN 1 YEAR AFTER THE CAUSE OF ACTION ACCRUES.
  16. Release. In consideration of privileges granted to the Organization in connection with the Event, the Organization hereby irrevocably (a) waives all rights, if any, to assert any claims against ONS (including its affiliates and its and their directors, officers, employees, members, agents, and representatives), and (b) releases such parties from all liability for any damages, losses, personal injury including death, or property damage, incurred by the Organization or caused by the Organization’s acts or omissions (including its negligence or willful misconduct) arising out of or related to the Organization’s participation in or attendance at the Event, including travel to and from the Event if applicable.
  17. Indemnification. The Organization shall defend and indemnify ONS (including its affiliates and its and their directors, officers, employees, agents, volunteers, and other representatives) from any claims, liabilities, losses, damages, personal injury including death, property damage, and costs and expenses (including reasonable legal fees) arising out of or related to (a) the Organization’s acts or omissions, including the Organization’s negligence or willful misconduct, (b) the Organization’s breach of these Rules, (c) the Organization’s attendance or participation at the Event, (d) use of the Organization’s name, logos, and trademarks as permitted by these Rules, or (e) the Organization’s use of Third-Party Applications. To the fullest extent permitted by applicable law, ONS excludes (a) all liability for loss, injury or damage to persons or property at the event; (b) all indemnities, warranties, representations, terms and conditions (whether express or implied); and (c) any actual or alleged indirect loss or consequential loss howsoever arising suffered by an exhibitor or any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect). If ONS is liable to exhibitor for any reason, ONS’s total liability to exhibitor in relation to the event (whether under these terms or conditions or otherwise) is limited to the amount of my fees actually paid to ONS.
  18. General.
    1. Changes. ONS reserves the right, in its sole discretion, to change the venue, hours, dates, or format of the Event, or to make any reasonable changes to these Rules as necessary for the orderly administration of the Event and to ensure the health and safety of Event attendees. ONS will endeavor to notify the Organization of any such changes by email or on the Event webpage at congress.ons.org, and all such changes will be effective and binding on the Organization upon ONS’s notice.
    2. Acquisition. The Organization will not be released from any payment obligations if the Organization is acquired by, merges, consolidates or otherwise combines with another entity, even if that other entity has paid or is obligated to pay for privileges in connection with the Event.
    3. Governing Law; Dispute Resolution. Excluding conflicts of law principles, Pennsylvania law governs these Rules and any dispute arising out of or related to these Rules, the Organization’s application, or the Organization’s participation in or attendance at the Event. In connection with any such disputes, the federal and state courts in Allegheny County, Pennsylvania will have exclusive jurisdiction, and the Organization waives objections to jurisdiction, venue, and inconvenience of forum for those actions. If ONS seeks to enforce these Rules, the Organization shall not object to the ONS’s request for injunctive relief on the grounds that equitable remedies are not appropriate, nor shall the Organization require that ONS to post a bond or other security. If ONS succeeds in enforcing these Rules, the Organization shall pay ONS’s costs and expenses, including ONS’s reasonable legal fees. ONS’s remedies are cumulative. ONS’s rights under these Rules may only be waived through a written document expressly waiving such rights.
    4. Miscellaneous. ONS and the Organization are independent contractors. If any provision of these Rules is illegal or unenforceable, the other provisions of these Rules remain in force and the provision at issue be reformed and enforced to the maximum extent permissible under law. Terms of these Rules that by their nature survive completion of the Event will so survive, including but not limited to provisions relating to limitation of liability and indemnification. Any questions about these Rules should be directed to help@ons.org.

 

ONS Conferences Code of Conduct

Oncology Nursing Society (“ONS”) fosters engagement, collaboration, community, and conversations in a diverse and open learning environment at its events, both live and virtual.    

Nursing is seen as one of the most trusted and ethical professions. As such, we hold our attendees to a high standard and expect them to demonstrate integrity, courtesy, and respect for others throughout our conferences.   

ONS believes that everyone—regardless of gender, sexual orientation, disability, physical appearance, race, or religion—should be free from inappropriate behavior. ONS will not tolerate inappropriate behavior of any kind, whether in-person, online or via social media, or in violation of any applicable federal, state, or local laws.    

Inappropriate behavior is behavior that is contrary to ONS’s mission and contrary to the spirit of its events. Inappropriate behavior includes, but is not limited to, harassment, offensive comments (related to gender, sexual orientation, disability, physical appearance, race, religion, or otherwise offensive), sexual imagery, obscenity, intimidation, stalking, following, harassing photography, or recording, disruption of talks or other events, inappropriate or unwelcome physical or sexual contact or attention, derisive comments, and unwelcome solicitation or sales. Advocating for, or encouraging, inappropriate behavior is also considered inappropriate. Participants asked to stop any inappropriate behavior are expected to comply immediately.   

ONS may, in its sole and absolute discretion, take whatever actions it deems necessary or appropriate to enforce this code of conduct. These actions include, but are not limited to, expelling an individual from an event or revoking event credentials, in any case without a refund. ONS will also cooperate with law enforcement as appropriate.   

Reporting: If you are at a live ONS conference, please report inappropriate behavior to an ONS staff member, who can be identified by his or her navy blue ONS logo shirt or sweater. If you are participating in a virtual event, you can report inappropriate behavior by emailing help@ons.org. For emergencies, call 9-1-1 immediately. Notifying ONS does not constitute or replace a notification to law enforcement.